Article

It’s That Time Again!

Posted on February 19, 2013 by CCA Communications Committee

Criminal Record Checks (CRC) are part of the hiring / screening process in the camping industry.

BackCheck - background service checks for summer camps - Canadian Camping AssociationThe question most Camp employers are asking is, “What type of Canadian CRC should be performed on a prospective volunteer / paid staff applicant?”

To better understand the types of CRC services available, and which one to use for the hiring / screening process, presently the most common Canadian Criminal Record Check (CRC) being performed in the camping industry is either a CRC through the CPIC database, or a CRC that includes a Vulnerable Sector Search (VSS):

Name Based CRC: – A search (through the CPIC database) for all non-pardoned convictions, including those of a sexual nature. As per the recently released RCMP Policy, a name based CRC can be performed through an accredited third party company (such as BackCheck) or the local police service where the applicant resides. BackCheck queries the same data base as police services, using Canadian POLICE SERVICES operating within terms of an MOU signed by the police service, BackCheck and the RCMP.

Name Based CRC with VSS – consists of the following:
– Name Based CRC – A search for all non-pardoned convictions, including those of a sexual nature
– Pardoned Sex Offence Query – A search for any pardoned convictions of a sexual nature
– Local Police Indices – Search of local police notes

Presently, BackCheck can do:
– A CRC that covers all non pardoned convictions, including those of a sexual nature
– Local Police Information of non charges or convictions (Through the FIP database)
– Confirmation of details of convictions as listed by the applicant on our consent form

The question needed answered is ““What type of CRC should be performed on a prospective volunteer / paid staff applicant?”

The answer is: either, depending on the age of the applicant, or if a renewal CRC is being performed. In other words, not all applicants will require a CRC with a VSS.

Some Insurance providers (including Nancy Brown Insurance) have made concessions to their clients requiring a Criminal Record Check with a VSS.

What does this mean? A check of the Pardoned Sexual Offender Database (VSS) is not necessary on any individual under the age of 25, or , on people 25 years and older who have previously had a VSS done in the last 5 years for that position and is having another CRC done. Only people 25 years and older who are a) having a CRC done for the first time, or b) their last one done is older than 5 years, will need to go to their local police department to have a CRC with a VSS done. (As per the RCMP CPIC Policy, a CRC with VSS is to only be performed by the local police service that is located in the same jurisdiction in which the applicant presently resides.) The youngest person within the Pardoned Sex Offender data base is 26 years of age so there is no reason to experience the delays and potential fingerprinting associated to a VSS when the CRC and a FIP search returns those components. They are not a pardoned sex offender.

We suggest the following recommendations regarding performing Criminal Record Checks on applicants going forward:

– For all applicants between the ages of 18 and 25 years of age, you can order a CRC (includes local police information search) via BackCheck – BackCheck’s local police information search queries all police service local records systems for serious offences.
Alternatively, you could have the applicant attend their local police service.

– For applicants 25 years old or older that have had a VSS performed in that position and on file at your organization in the past 5 years, you can use the CRC and local police information search via BackCheck.

Alternatively, you could have the applicant attend their local police service.
– The above option is due to the fact that if a previous CRC with a VSS has been done in the last 5 years and the results were “clear” a check of the Pardoned Sexual Offender Database is not necessary. Even if the applicant has any convictions since the last CRC/VSS was performed, the person in this instance would have to wait a minimum number of years from the date of conviction to the date of receiving a pardon, if in fact granted.

For applicants 25 years old or older that have not had a criminal record check or VSS done by your organization in the past 5 years – please have the applicant attend their local police service, where they presently reside to receive a CRC that includes a VSS.

Please Note: When using BackCheck, an accredited and authorized Canadian Police Service contracted by BackCheck will complete the actual record checks.

In summary, you can have a name based CRC done by either a third party (such as BackCheck – which also will perform a local police information search) or, the applicant’s local police service.

To have a CRC with VSS performed, the applicant needs to attend the local police service where the applicant resides presently .

Please check with your insurance company if they will accept a CRC without a VSS under the above recommendations.

The above recommendations are similarly being used and recommended by Insurance providers , such as Nancy Brown Insurance, Robertson Hall Insurance, companies and organizations, such as Ontario Education Services Corporation, and Winning Kids Inc. (the company behind Plan To Protect).

The benefits of using BackCheck’s paperless online Criminal Record Check process is:

– Paperless online format
– Both the organization and the candidate receive the results via a secure, online account
– The candidate may conveniently complete ID Verification online or via Canada Post at one of 5000 participating locations
– The candidate maintains a copy of their Criminal Record Check, which they may share free of charge with other organizations.
– Guaranteed next business day turnaround time in viewing results.
– Forgery-proof online delivery system prevents digital manipulation of records.
– Flexible payment options allow payment by the candidate or organization.
– Results determined by our police partners using the RCMP CPIC database.
– Compliant with Canadian privacy and Human Rights legislation.
– Donation by BackCheck to the Canadian Camping Association for every CRC performed
– Recommended by and a member of CCA since 2006

Please contact Rod Piukkala of Backcheck at 647-981-5133 or rod@backcheck.ca for more information or to start using BackCheck’s Criminal Record Check service.

– Submitted by Brian Ward-Hall, BackCheck

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The CCA Communications Committee produces regular online content for Canadian camps.